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How to organize, protect and streamline your inbox with an email alias
Almost everything you do online asks for your email. If you have been using the same one for a while, chances are hundreds or even thousands of services have it. They send promotional messages, social media alerts, newsletters and more, turning your inbox into complete chaos. You can tame this madness using an email alias.
An email alias helps declutter your inbox by organizing emails based on their purpose. For example, you can create specific aliases for shopping, newsletters or work and set up filters to sort these messages into separate folders automatically.ย
Aliases also help manage spam. If an alias starts receiving too many unwanted messages, you can disable it without affecting your main email.
Letโs dive into how to create an email alias on different platforms, including Gmail, Outlook and iCloud.ย
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Gmail doesnโt allow you to create a completely separate alias, but it offers workarounds using "+ addressing" or by adding dots to your existing email address. However, these methods donโt prevent an unscrupulous sender from seeing your primary address, so exercise caution when using them with untrusted correspondents. Follow the steps below to get started.
Use your existing Gmail address and add a "+" followed by any keyword before "@gmail.com."
Example: If your email is yourname@gmail.com, you can use:
No additional setup is needed, just start using this alias when signing up for services or sharing your email.
Gmail ignores dots (.) in email addresses, so you can create variations of your email:
Example: If your email is yourname@gmail.com, you can use:
All variations will deliver emails to your main inbox automatically.
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Outlook.com allows you to create additional email addresses (aliases) that are linked to your primary account. Emails sent to an alias will arrive in your primary inbox, and you can send messages using the alias as well.
If your primary email is johnsmith@outlook.com, you can create an alias like john.smith123@outlook.com. Emails sent to john.smith123@outlook.com will still go to johnsmith@outlook.com, but you can choose to send emails using either address.
Steps to create an alias:
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Once added, you can send emails using your alias by selecting it in theย From field when composing a new message.
Important limitations to note:
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Apple allows you to create up to three email aliases through iCloud. These aliases can be used for specific purposes, helping you manage your inbox effectively. Hereโs how to create one:
It's important to note that you can still create up to three email aliases through iCloud. Remember that while these aliases provide some flexibility, they do not create separate Apple IDs or completely hide your primary iCloud email address.
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While many email providers offer basic alias functionality, most have significant limitations. Gmail's "+" addressing and dot tricks, Outlook's linked aliases and Apple's iCloud aliases all provide some flexibility, but they often fall short of true privacy protection.
For those of you seeking comprehensive email privacy and robust alias management,ย my No. 1 pick for private and secure email platforms contains no ads, no tracking and powerful privacy features like password-protected email and unlimited disposable email addresses.ย See my review of the best secure and private email services here.
Protecting your inbox from scammers requires a combination of smart practices and proactive tools. Using email aliases is an effective first step. By creating specific aliases for different activities, such as shopping, subscriptions or work, you can track where spam is coming from and deactivate problematic aliases as needed. Below are some other steps to take.
1.ย Avoid sharing your primary email address publicly on forums, social media or other platforms to minimize exposure. Most email providers offer robust spam filters, so ensure they are enabled and customize them as needed
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2.ย Invest in personal data removal services. While no service promises to remove all your data from the internet, having a removal service is great if you want to constantly monitor and automate the process of removing your information from hundreds of sites continuously over a longer period of time.ย Check out my top picks for data removal services here.
3.ย Enable two-factor authentication on all your email accounts to add an extra layer of security.
4. Be cautious of suspicious links and attachments. Never click on links or download attachments from unknown senders, as these could be phishing attempts.
5. Use strong antivirus softwareย to protect against potential malware that might come through spam emails. The best way to safeguard yourself from malicious links that install malware, potentially accessing your private information, is to have antivirus software installed on all your devices. This protection can also alert you to phishing emails and ransomware scams, keeping your personal information and digital assets safe.ย Get my picks for the best 2025 antivirus protection winners for your Windows, Mac, Android and iOS devices.
6.ย Regularly update your email passwordย and make it strong and unique, avoiding common words or easily guessable combinations. Consider using aย password manager to generate and store complex passwords.
These steps will provide a more comprehensive approach to protecting your inbox from scammers and reducing unwanted emails.
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Taking charge of your inbox doesnโt have to be overwhelming. By implementing the tips and tools mentioned above, youโll create a more secure, efficient and manageable email experience. Whether youโre battling spam or organizing your digital life, email aliases and secure services are great things to put into place.
Which email platform do you use most often, and how do you organize your messages there? Let us know by writing us at Cyberguy.com/Contact.
For more of my tech tips and security alerts, subscribe to my free CyberGuy Report Newsletter by heading to Cyberguy.com/Newsletter.
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Warehouse robot uses AI to play real-life Tetris to handle more than ever before
In a groundbreaking development for warehouse automation, Ambi Robotics just launched AmbiStack, a multipurpose robotic system that promises to transform the way items are stacked onto pallets and into containers.ย
This innovative solution tackles a fundamental challenge in logistics: maximizing space utilization and reducing shipping costs.
AmbiStack operates like a real-world 3D Tetris game, expertly arranging items to optimize space in containers and pallets. By minimizing wasted space, warehouses can significantly reduce shipping costs and improve overall efficiency.
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"Logistics companies are under continuous pressure to deliver items faster and for lower cost, which puts a lot of strain on operations to maintain reliability while rapidly adapting for the future," Jim Liefer, CEO of Ambi Robotics, also tells CyberGuy.ย
"AmbiStack can be rapidly configured to automate the repetitive motions involved in a huge variety of stacking and palletizing applications, driving greater accuracy and efficiency, while future-proofing warehouse operations."
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The rapid development and deployment of AmbiStack was made possible by PRIME-1, Ambi Robotics' new artificial intelligence foundation model for warehouse robots. This advanced AI enables AmbiStack to begin working efficiently from day one in production environments.
Ken Goldberg, co-founder and chief scientist at Ambi Robotics, tells CyberGuy, "The engineering team at Ambi Robotics used 4 years of proprietary warehouse data to train a state-of-the-art generative model for 3D warehouse operations; their experiments with real production systems confirm that PRIME-1 significantly outperforms their previous systems."
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Cost reduction and efficiency: AmbiStack addresses the pressing need for automated solutions that cut labor costs, reduce manual inefficiencies and tackle accuracy challenges.
Ergonomic improvements: The system alleviates the physical strain on workers by handling heavy lifting tasks.
Adaptive intelligence: Trained using Sim2Real reinforcement learning, AmbiStack can make real-time decisions, adapting to various scenarios and delivering a faster return on investment.
Tackling complex tasks: Stacking presents more challenges than sorting, making AmbiStack a significant advancement in robotic capabilities.
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AmbiStack utilizes advanced vision systems and AI models trained on extensive data from parcel sorting experiences. The robot learns in a virtual environment, earning higher scores for better stacking performance with random items.
Jeff Mahler, co-founder and CTO of Ambi Robotics, tells CyberGuy, "AmbiStack represents an evolution of our AI-powered robotics, building on our technology in physical AI to add stacking as a fundamental new robot skill in AmbiOS. Weโve started the AI flywheel for stacking with Sim2Real reinforcement learning and performance will only improve as robots collect data from production environments. We are committed to advancing this capability to provide reliable systems that deliver a strong ROI for our customers."
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The potential market for AmbiStack is vast, as efficient packing and stacking are crucial in logistics. By optimizing container usage, AmbiStack ensures that companies aren't "shipping air," leading to substantial cost savings in transportation.
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AmbiStack is designed to complement human workers, not replace them. It allows employees to focus on decision-making and strategic tasks while reducing physical strain and repetitive motions.
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By combining advanced AI with practical robotics, AmbiStack is addressing a long-standing challenge in logistics. As the industry continues to evolve, solutions like AmbiStack will play a crucial role in shaping the future of warehouse operations and supply chain efficiency.
Do you believe these technologies will ultimately complement human workers or gradually replace them entirely in logistics and warehouse operations?ย Let us know by writing us atย Cyberguy.com/Contact.
For more of my tech tips and security alerts, subscribe to my free CyberGuy Report Newsletter by heading toย Cyberguy.com/Newsletter.
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Copyright 2025 CyberGuy.com.ย All rights reserved.